Outlook Shortcuts
Microsoft Outlook has plenty of shortcuts to help streamline your workflow. Here are some that you might find useful:
Basic Outlook Navigation
| Function | Shortcut |
|---|---|
Switch to Mail |
CTRL+1 |
Switch to Calendar |
CTRL+2 |
Switch to Contacts |
CTRL+3 |
Switch to Tasks |
CTRL+4 |
Switch to Notes |
CTRL+5 |
Switch to Folder List in Navigation Pane |
CTRL+6 |
Switch to Shortcuts |
CTRL+7 |
Next item (with item open) |
CTRL+COMMA |
Previous item (with item open) |
CTRL+PERIOD |
Switch between the Folder List and the main Outlook window |
F6 or CTRL+SHIFT+TAB |
Move among the Outlook window, the Navigation Pane, |
TAB |
Move around within the Navigation Pane |
Arrow keys |
Go to a different folder |
CTRL+Y |
Expand/collapse a group (with a group selected) in the |
PLUS or MINUS SIGN on the numeric keypad |
Collapse/expand a group in the e-mail message list |
Left and right arrow keys |
General Outlook Shortcuts
| Function | Shortcut |
|---|---|
Display ScreenTip for the active element |
SHIFT+F1 |
Save |
CTRL+S or SHIFT+F12 |
Save and Close, Send |
ALT+S |
Save As |
F12 |
Undo |
CTRL+Z or ALT+BACKSPACE |
Delete |
CTRL+D |
CTRL+P |
|
Copy item |
CTRL+SHIFT+Y |
Move item |
CTRL+SHIFT+V |
Check names |
CTRL+K (using the Outlook e-mail editor) |
Check spelling |
F7 |
Flag for follow-up |
CTRL+SHIFT+G |
Forward |
CTRL+F |
Send/post/invite all |
ALT+S |
Find items |
F3 or CTRL+E |
Search for text in items |
F4 |
Find next during text search |
SHIFT+F4 |
Use Advanced Find |
CTRL+SHIFT+F |
Create a new Search Folder |
CTRL+SHIFT+P |
Turn on editing in a field (except icon view) |
F2 |
Email Shortcuts
| Function | Shortcut |
|---|---|
Switch to Inbox |
CTRL+SHIFT+I |
Switch to Outbox |
CTRL+SHIFT+O |
Choose the account from which to send a message |
CTRL+TAB (with focus on the To line) and then TAB to the Accounts button |
Send |
ALT+S |
Reply to a message |
CTRL+R |
Reply all to a message |
CTRL+SHIFT+R |
Mark a message as not junk |
CTRL+ ALT+J |
Display blocked external content (in a message) |
CTRL+SHIFT+I |
Post to a folder |
CTRL+ SHIFT+S |
Check for new mail |
CTRL+M or F9 |
Go to the next message |
UP ARROW |
Go to the previous message |
DOWN ARROW |
Go to the row above (message or group heading) |
ALT+ UP ARROW |
Go to the row below (message or group heading) |
ALT+ DOWN ARROW |
Compose a new message |
CTRL+N |
Open a received message |
CTRL+O |
Display the Address Book |
CTRL+SHIFT+B |
Convert an HTML or RTF message to plain text |
CTRL+SHIFT+O |
Add a Quick Flag to a message |
INSERT |
Display the Flag for Follow Up dialog box |
CTRL+SHIFT+G |
Mark as read |
CTRL+Q |
Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. |
CTRL+SHIFT+W |
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